Who Uses It
All K–12 staff including teachers, counselors, principals, therapists, CAOs, executive directors, and administrators
When They Use It / How It's Used
When creating conflict-free schedules for any school-related activity
Automatically detects the type of scheduling scenario including therapy and counseling with IEP minutes, ARD and IEP meetings, class scheduling, professional development, observations and evaluations, and general meetings
What It Delivers/Produces
Universal scheduling features: never double-books any person, room, or resource; honors all stated constraints; matches duration requirements with available time blocks; considers travel time; and balances workload distribution.
Output tables include:
Primary Schedule Table: Date, time, location, primary party, participants, duration, and notes
By-Person View: Individual schedule showing all commitments
Resource Analysis Table: Total scheduled hours, available hours remaining, and utilization percentage
Conflict Summary: Conflict type, affected parties, and 3 resolution options with trade-offs
Coverage and Substitute Needs: Dates, times, and suggested coverage when applicable
Summary Statistics: Total sessions scheduled, participants involved, time period covered, and unscheduled requirements
Follow-up offerings include generating substitute requirements, creating calendar invites, drafting parent notification letters, and calculating total hours or costs.
District Impact
Eliminates scheduling conflicts across complex school environments, saves administrators significant time on manual scheduling, and ensures all students receive their required services without disruption to the regular school day.
What to Upload
Document 1: Availability file showing time slots when resources are available
Document 2 and beyond: Participant or requirement files showing who or what needs scheduling
Optional: Additional constraints, blackout dates, or special requirements