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Tips for Getting the Best Results When Uploading Documents

Learn which file types work best across MagicSchool tools and how to prepare your documents for accurate, high-quality AI outputs.

How Document Uploads Work

When you upload a file to a MagicSchool tool, the AI reads the text content of your document to generate a response. The quality of that output depends on whether the tool can actually read the content in your file. Some formats and file types extract cleanly; others limit what the AI can access.


What Works Best

PDFs and images give you the most flexibility. They are the only file types that support visual content. If your document contains pictures, charts, or diagrams alongside text, upload it as a PDF or image so that content is accessible.

Google Docs and Word documents can be uploaded directly to MagicSchool tools. If your document contains important images or diagrams, export it as a PDF first.

Spreadsheets and CSV files should be converted to PDF before uploading. Uploading a raw spreadsheet or CSV may result in the AI having difficulty reading the structure and content accurately.


Watch Out For: Slideshows

If you upload a slideshow (Google Slides, PowerPoint, etc.), only the text on the slides is extracted. Images, diagrams, and screenshots embedded in slides are not read.

This matters most when key content lives in visuals rather than text. For example:

  • A slide where the main content is a screenshot of a chart → the AI cannot read that chart

  • A slide with bullet points and a logo image → the bullet point text is read; the logo is not

What to do instead: Export your slideshow as a PDF before uploading. That way any text on slides will be extracted cleanly. If your slides contain important visuals, consider uploading those as separate image files.


Quick Reference

If you have...

Best format to upload

A Google Doc or Word document

Upload directly, or export as PDF if it contains important images or diagrams

A Google Slides or PowerPoint deck

Export as PDF (text on slides will be extracted)

A slideshow with important images or diagrams

Export as PDF, or upload key slides as image files

A spreadsheet (Google Sheets, Excel) or CSV

Export as PDF

A photo or image of a document

Upload as an image file

A document with both text and visuals

Upload as PDF

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