District End of Year Playbook

MagicSchool's professional services team partners with districts at every stage of their AI implementation. If you want to go further than what your internal team can support, here is what is available.

Most districts rely on instructional coaches or tech teams to field teacher questions about AI. The problem is that those questions do not arrive on a schedule. They come up during a Tuesday planning period or on a Friday afternoon before a big unit launch.

Educator Guidance is MagicSchool's premium support tier for districts that want real-time AI literacy and tech support available directly to every teacher. It goes beyond standard help desk coverage to include support for AI prompting, instructional strategy, and responsible use. It also intakes your district's policy documentation to provide your teachers answers aligned to your guidelines, not generic responses. Quarterly reporting gives you visibility into the questions your staff asks most.

This is a meaningful upgrade from the baseline support included in every MagicSchool partnership.

Districts that have partnered closely with MagicSchool on implementation report real returns: 83% of district and school leaders say partnering with MagicSchool has helped them navigate AI adoption challenges. Educator Guidance is designed to extend that kind of support directly to the teachers in your buildings, not just the leadership team.

(Source: MagicSchool Impact Report 2026)

If your district has specific curriculum documents, assessment frameworks, or operational workflows that you want reflected in MagicSchool, your team can build custom tools aligned to your district needs. Each engagement is a structured sixty-minute session with pre-and post-session work, and delivers one finished tool your team maintains going forward.

Districts have used this service to build rubric-aligned feedback chatbots, curriculum-specific lesson planning tools, and policy-aligned guidance chatbots. If you are headed into next year with a clear instructional priority, this is worth a conversation.

When AI tools are built to reflect local curriculum, frameworks, and instructional priorities, engagement follows. District-defined tools see 61% higher engagement than generic tools across the platform. A custom tool session is the most direct path to that outcome.

(Source: MagicSchool Impact Report 2026)

MagicSchool's Professional Learning team offers virtual and in-person sessions, multi-session packages, and Train the Trainer programs that build internal district capacity. Sessions are organized around the use cases that matter most to your district, not product features. Fall dates are booking fast, so if you are planning fall PD now is the time to lock in dates.

Available packages include:

The goal of professional learning isn't feature adoption. It's building the kind of internal capacity where AI becomes part of how your district operates. As one Digital Learning Leader at Seattle Public Schools put it:

That's exactly what MagicSchool's professional learning programs are designed to support.

(Source: MagicSchool Impact Report 2026)

For districts that want expert guidance on AI vision and policy development, change management, or district-wide strategy, MagicSchool offers scoped consulting engagements. These are multi-week partnerships that produce a tangible deliverable, such as a policy framework, a curriculum guidance document, or a district AI roadmap.

Districts with a clear AI vision and a deliberate rollout strategy see measurably stronger adoption. When teachers understand the why behind their district's AI approach, implementation sticks.

Getting to those outcomes at scale starts with a plan.

(Source: MagicSchool Impact Report 2026)

To explore any of these services, contact your Customer Success Manager or reach out at [email protected].

Complete these tasks before summer break to ensure a confident, ready-to-go launch in the fall.

Check the Users page in your Org Admin dashboard to ensure it aligns with your current educator list. Inflated rosters affect the accuracy of your usage data and can create SSO sync issues at the start of next year.

Log into your Org Admin dashboard and export usage data by school site and user type before the year ends. This data is your evidence for board presentations, budget conversations, and renewal planning. If you would like to have a formatted, partner-ready impact summary, contact your Customer Success Manager.

Finalize your list of relevant tools for the upcoming school year. The end of the year is the right time to turn off tools that were not relevant to your instructional use case and to enable anything you want teachers to explore during summer PD.

If your district uses custom tools or curriculum-aligned chatbots, verify that the underlying documents are still current before the year closes.

If your district conducts a vendor audit over the summer, note that MagicSchool is SOC 2 certified and FERPA and COPPA compliant.

Most districts are covered by the MagicSchool DPA linked in the signed order form. Your CSM can confirm if a compliant DPA is on file for your district. If on file, no action is required. If not, you can sign an updated DPA or an updated Exhibit E.

Reach out to your Customer Success Manager for compliance assistance.

For a full checklist to assess your district's AI readiness heading into next year, view the District AI Policy and Readiness Checklist.

If your district uses MagicStudent, there are a few steps worth taking before the year closes to keep your data clean and avoid issues in the fall.

Before the year ends, teachers should rename their MagicStudent rooms to include the school year (i.e "Period 3 ELA — 2025–26"). This keeps rooms organized and makes it easy to distinguish current-year rooms from new ones created in the fall.

To rename:

If any rooms have co-teachers assigned — such as student teachers, instructional coaches, or long-term substitutes who will not return — remove them before the year ends. Access the three-dot menu for the room and select "Manage Co-teachers" to review and remove access.

If you are considering disabling MagicStudent for the summer, be sure to coordinate with your summer school team first. Disabling MagicStudent will remove access to student-facing AI tools for all summer school teachers and students.

To ensure a smooth start to the new school year, we recommend re-enabling MagicStudent at least one week before the first day of school. This provides time to address any SSO sync, rostering, or provisioning issues that may arise.

If your goal is to lock all active student rooms at once rather than disable MagicStudent entirely, our team can help. Submit a request to [email protected], or lock individual student rooms yourself by following the instructions in How to Schedule Start/End Times for Student Rooms.

If you have any questions, please contact our Support Team at [email protected] or reach out to your Customer Success Manager for guidance.

There is meaningful work teachers can still do before summer break. The tools below are the highest-impact uses for this time of year.

The Class Writing Feedback tool is the fastest way to return substantive, rubric-aligned feedback to students before grades close. Teachers who use it consistently report significant reductions in the time it takes to turn around essays and extended response assignments.

The Multiple Choice Quiz and Assessment Generator and MagicQuizzes support end-of-year cumulative reviews and standards-aligned checks for understanding. Enter a topic, grade level, and standard, and get a ready-to-use assessment in seconds.

Before teachers lose the context of what landed well this year, encourage them to use the Lesson Plan Generator to document those units. Building a personal library of AI-assisted plans now means those teachers walk into the start of the year with a head start.

Raina, MagicSchool's AI instructional coach, can also help teachers reflect on what worked this year and identify areas they want to approach differently in the fall.

Teachers can use MagicSchool to draft welcome communications, build unit frameworks, and establish classroom norms before they leave for summer. That is prep they will not have to do when they return.

Summer is almost here, and there are a few things worth doing in MagicSchool before the year wraps up.

This thirty minutes of work today will make your fall much easier.

The Getting Started with MagicSchool guide has everything you need to hit the ground running in the fall, whether you are brand new or looking to go deeper.

Questions? Reach the MagicSchool support team via the chat in the bottom right hand corner after login at www.magicschool.ai.

The districts that come back strong make deliberate decisions during the summer.

Here is what that looks like in practice:

Identify which incoming staff will need accounts before the first day of school. If you’ve set up an SSO integration, new users are added automatically as your SIS or technology systems update. If you manage users via CSV upload, prepare your updated staff list now. Account provisioning typically takes one to three business days after form submission. Start this process before the fall.

Districts that identify specific, strategic use cases for their implementation see more consistent, measurable impact. The right time to make that decision is in collaboration with your curriculum and instructional leadership teams over the summer. Three proven use cases to consider: Strengthening Teacher Practice, Accelerating Student Learning, or Advancing a Specific District Priority such as MTSS, Science of Reading, or multilingual learner support.

If your district uses Canvas, Google, or Schoology, verify that your integration is functioning before the fall. If you want to add or update an integration before next year begins, initiate that conversation with our team at [email protected] now.

It's a great time to create a formal AI Use Policy. The District AI Policy and Readiness Checklist covers the five areas districts need to address: purpose and use guidelines, prohibited uses, data privacy and governance, AI literacy and professional development, and infrastructure.

If you need a usage report, renewal documentation, onboarding planning support, or want to book professional learning for the fall, reach out before June 30. Summer request tend to have a longer wait time due to demand. We want to hear from you.

Support Center: help.magicschool.ai